Meeting Efficiency Training


There are good meetings and less good meetings. The less good ones seem to last forever, you never get to the point, and in the end you leave with a lot of questions. Effective meetings give you a sense of well-being and leave you feeling that you have accomplished something.

What makes a session effective? We can think of at least 3 things: Achieve the objectives of the meeting; take as little time as possible; allow participants to solve problems and find useful solutions.


  • Respect the time allocated to meetings
  • Learn techniques to facilitate a meeting
  • Send a clear and concise message
  • Learn active listening
  • Understand the importance of follow-up
  • Get tips and tricks for an effective session


  1. Preparing the session
  2. Setting the objective of the meeting
  3. Establishing the coordinates
  4. Announcement of the meeting and coordinates
  5. Preparing the session
  6. Holding a meeting
  • The basic rules for conducting a meeting
  • Participation in meetings as a facilitator or participant
  • The role of the leader in the meeting
  • The agenda and the adherence to it
  • Meeting time management
  • Feedback – how we encourage it, how we discourage it
  • How do we keep the meeting to the point, keeping the audience involved?
  • Nonverbal communication and adaptation to the audience
  1. Conclusions and follow-up
  • Review the points and conclusions of the meeting
  • The role of summary
  • The role of follow-up
  • What to do after the session

8. Dealing with challenges

  • How do you manage those who tend to monopolize the discussion?
  • How do you handle those who think negatively?
  • How do you handle the cynical and the critical?
  • How do you handle spontaneous fights?
Mădălina Barbu
Madalina is a trainer, team building facilitator, MC at events, and senior project manager for HPDI programs where she always manages to bring energy and a good spirit. She has vast experience in working with teams since 2006 and is also an accredited trainer in the Belbin methodology – Team Roles. In addition to her…
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